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How to Configure QuickBooks for Royalty Software


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Learn how to setup your chart of accounts, products and vendors to work with royalty software.


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Royalty Software
Affordable, Powerful and Easy to Use

.... Create royalty statements in minutes, not days!

.... Save time by importing sales and exporting royalties owed

.... Accurate statements prevent over or under payments

.... Impress authors with professional looking royalty statements

Edwin Fager
Dear Royalty Accountant,

My name is Edwin Fager, and I've got one question to ask...

How long does it take you to process author royalties?

For many publishers generating royalty statments can take days if not weeks of work. You gather the sales information and enter the information into an excel or word template for each title. Then you adjust the calculations for royalty advances and balances carried forward from the last royalty period.

Oversights and typos can lead to overpaid or underpaid royalties. 

You work late at the office for days on end generating statements, proofing them and correcting any errors that you found.

Then you have to manually enter those royalty liabilities into your accounting software.

That's why you'll be very excited to hear about the affordable, powerful and easy to use royalty software I'm about to share with you...

My name is Edwin Fager and I am a book publishing consultant with over 20 years of experience. I have served as the Controller and CFO of book publishing companies in Boston and New York. My clients range in size from startups to large multi-nationals.

I know the importance of generating timely and accurate statements. I also know how long that it can take to generate statements if you don't have the right systems in place.

Large publishers with thousands of titles rely on powerful royalty software such as Klopotek, Advance or Royalty Tracker that cost tens of thousands of dollars.

Smaller publishers need a more affordable solution that can handle complex royalty rules too.

Easy Royalties is that solution. A affordable and powerful royalty accounting solution that can save you time and money.

Like me ... you've probably asked yourself:

  • What royalty software is available?
  • Will it be affordable?
  • Will the vendor help me set it up?
  • Is it easy to learn?
  • Can I import sales?
  • Can it track royalty advances?
  • Can it handle royalties for print books and eBooks?
  • Can I export payments due to my accouting software?

Easy Royalties is used by book publishers, a major art museum and DVD distributors. Some have 50 titles and others 2000 or more titles.

A North Carolina publisher of religous books that selected Easy Royalties had about 200 titles. The Easy Royalties staff showed them how to export authors, titles and sales from QuickBooks and import the information into Easy Royalties. More importantly, when they asked for new royalty statement formats Easy Royalties made the changes at no charge to them. In many cases these changes they asked for were delivered within 72 hours.

The Museum of Modern Art in New York evaluated several royalty solutions and selected Easy Royalties. During the process they compared the five year cost of ownership, and whittled the competitors down to two. They selected Easy Royalties. Why? It was afforable, powerful and easy to use. Today, Easy Royalties is used to manage royalties for over 2000 products.

Believe me, I know the headaches that generating author statements can cause.

As consultant I often walk into publishing houses only to find management and their staff stressed out by the work it takes to generate statements for authors using their own home-grown system.

They have been using the system for years, the person that designed their royalty software is no longer around and the system can't handle royalty rules on new contracts. 

The publisher is worried that the statements will not be ready on time, and the finance manager is stressed out trying to meet the deadline.The editors dread having to explain mistakes in the royalty statements.

"Easy Royalties is affordable, powerful and easy to use"

Affordable? 

Prices range from $500 to $10,000 USD.  You can start with a small 50 title system and upgrade it later to a 100, 200, 400, 600, 800, 1000 or an unlimited title license.

  • All updates to your current version are free.
  • Technical support is free to all registered users.
  • No required maintenance contracts or software upgrades.

Powerful?

  • You can import authors, titles and royalty contracts.
  • It tracks royalty advances.
  • Export royalty payments due so you can import them into your accounting software
  • Royalty rules can be based on retail price, net price, net profit, units sold, discount and customer type
  • Royalty rates can vary by product format. Examples include; print, audio-book or eBook
  • Reserve for returns can vary by period.
  • Sales; domestic and foreign, can be imported. Foreign sales are converted to your local currency.
  • Customize royalty statements to show only the information that you want to show
  • Generate a sales catalog to promote your titles
  • Generate sales reports by title or customer

P.S. The Optional Rights Module can help you manage your existing rights sales, track amounts due to you and tell you what rights are available for sale.

QuickBooks and Easy Royalties

If you use QuickBooks you can also use Easy Royalties.

In fact, almost 60% of all Easy Royalties clients in the United States use QuickBooks.

And that's why I've decided to tell you how to configure Easy Royalties for QuickBooks in a special eBook.

Once you join our mailing list you can download your copy of my exclusive eBook, which I've called "Configuring QuickBooks for Royalty Software" you'll discover EXACTLY what you need to do to use QuickBooks with Easy Royalties.

Here are three best practices that I cover in the eBook:

  1. Setup your Chart of Accounts to comply with Generally Accepted Accounting Principles
     
  2. Configure product records -- Learn how to add custom fields for product format (paper, hardcover, eBook, DVD) and subject area.
  3. Configure vendor records  - Learn how to filter your export file to include only royalty recipients.

I show you in detail EXACTLY how to implement each of these best practives, and the step-by-step actions that you need to implement these best practices with QuickBooks!

But that's not all... 

We will help you implement Easy Royalties with free online one-on-one software demos. In these demos you'll learn how to...

  • Import authors, titles, royalty contracts and sales.
  • Create royalty rules for complex royalty contacts.
  • Generate royalty statements -- Professional quality statements that your authors will respect and trust!
  • Export payment information that you can import into your accounting software such as QuickBooks, Peachtree or Dynamics GP.

"Easy Royalties Works!"

Here's something else you should know ...

Easy Royalties is used by publishers with 50 to over 2000 products.

Our clients include books publishers, art museum, dvd distributors, religious publishers, and romance novel publishers.

You will find companies using Easy Royalties in Europe and North America.

Bonus: 2 QuickBooks Data Conversion Training Sessions

All purchasers of EasyRoyalties receive two free one-on-one online data conversion training sessions.

In Session 1 we show you how to export author, products and sales information from QuickBooks and import this information into Easy Royalties.

In Session 2 we show you how to automatically create royalty contracts using contract templates and a contract import file.

"You have NOTHING to lose when you try out Easy Royalties!"

Just download our 30 day free trial and try it using your own data.

Import your authors, products and sales.

Create royalty contracts and generate royalty statements.

Generate sales reports

If you need assistance contact us via email (info@easyroyaltiesusa.com) or phone (516-593-0480)

It's that simple.

"Download the 30 Day Trial Version ..."

If you are serious about improving your royalty operations, download our trial version of Easy Royalties.

It's free. You've literally got NOTHING to lose.

But remember...

... once you download the 30 day trial version we will help you test the software with your own data. That includes showing you how to import authors, titles and sales via one-on-one online software demos.

So let's get started.

For a free 30 day trial version of Easy Royalties visit www.easyroyaltiesusa.com

To your success,

Edwin Fager

P.S. If you have a special royalty rule or need the software customized....feel free to ask. We have a rapid software development program and we will often make requested changes at no charge.

© Copyright Kensai International, Ltd. All rights reserved.
75 Nottingham Road, Malverne, NY 11565 USA


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